All powers relating to the decision of strategic and operational tasks assigned to a specific StrAU (including the allocation of financial resources within the StrAU, decomposition of KPI between the StrAU’s projects, monitoring the effectiveness of the implementation of projects within the StrAU, personnel recruitment, choosing mechanisms and tools to achieve the target indicators, etc.) are delegated to the StrAU level.
Key functions of the StrAU leader:
- Solving organizational, logistical, financial, etc. problems encountered during the project.
- Defining the roles and responsibilities of the project participants and project offices.
- Developing, approving and timely updating the project implementation plan.
- Monitoring project progress, forecasting deviations and taking timely measures to address them.
- Coordinating communications between all participants of the project, its stakeholders and partners.
- Controlling project changes, analyzing the effectiveness of the stages of the project and conducting reflection of its outcomes.
Special management powers given by the StrAU.
The StrAU leader is responsible for the strategic management of the project implementation.
- overall management of project implementation;
- provision of the necessary resources for the project implementation, ensuring the financing of the activities;
- review and approval of regulatory documents required for the organization and implementation of the project;
- the receipt and analysis of the consolidated statements and reports on the implementation of the project;
- change management for the basic parameters of the project and problem solving.
- approval of the ideology and goals of the project;
- approval of the appointment of supervisors of the project;
- approval of the general plan and the budget of the project;
- receiving consolidated reports on the project implementation from the project supervisors;
- making decisions for critical changes affecting the timing, cost, and quality of project results.
The project supervisor is responsible for the achievement of the project objectives within the given budget, in accordance with the project time frames and with a certain level of quality.
- formation of project offices and the project management team;
- planning, organization and control of activities to achieve the project objectives with the required quality, costs, and at a given time;
- project resource allocation and organization of the project offices cooperation during the project implementation;
- organization of cooperation and provision of all necessary communications with other project participants;
- accounting actual expenditures for the implementation of the project;
- reporting to the project leader.
- task assignments to the project offices and its individual members and monitoring their implementation;
- control the project offices for carrying out their roles and functions;
- confirmation or rejection of reports on the actual costs of the project executors;
- request to the project leader on the allocation of additional resources to the project;
- request to the project leader for support if necessary.
The project architect is responsible for the development of information system (IS) in accordance with the time frame of the project and with the specified quality level.
- determination of composition, duration and technology of activities for the development and introduction of the StrAU information system;
- identification of resources necessary for the development and implementation of StrAU IS within the defined project specifications;
- ensuring the integrity of the functional architecture of the implemented StrAU information system.
- participation in the scheduling of works for the StrAU information system;
- organization of preparation, coordination, and approval of technical documentation necessary the StrAU information system development;
- information exchange between project offices.
Research supervisor of the project office is responsible for the scientific content of the subject units of the project, carrying out research and experimental activities, and the presentation of results for individual subject units of the project.
- definition of the content of subject units and the methods for implementation of the project;
- supervision of research and experimental work in the project offices;
- planning and coordination of actual workload of executives during the project implementation;
- reporting to the project supervisor;
- analysis of the project progress, its intermediate and final results.
- task assignments to working groups of the project and control of their implementation;
- control the quality of implemented tasks and timely information on emerging issues;
- request to the project leader for additional resources for the project implementation.
Secretary-administrator of the project is responsible for the information support to the project leader, as well as for the organization and management of the project documents flow. Secretary-administrator reports directly to the project supervisor.
- provision of the project supervisor with the structured information to monitor and control the project plans, resources, and priorities;
- making meetings’ records;
- ensuring the timely preparation, movement and archiving project documents.
- transfer and receipt of the necessary documentation from the participants of the project;
- control the established document flow system;
- request operational information and reports on the project progress from specific executives of the project.